How it works
One index, four sources, every county.
Most probate searches scrape one court system and call it a day. We synthesize across four source types so the chain doesn't break when one source has a gap.
The synthesis pipeline
1 · Probate court records
Direct ingestion from county probate portals and state e-filing systems wherever digitized. About 30% of US counties expose this online.
2 · Deed records mentioning probate
Affidavits of heirship, executor's deeds, family settlement deeds — all filed in deed records, not probate. Aggregated from county clerk indexes.
3 · Obituaries & death notices
Local newspapers, funeral home announcements, and obituary aggregators. Used to triangulate when a decedent died but no probate was filed (intestate gaps).
4 · State court e-filing
Federal PACER, state-level e-filing systems, and county-specific portals. Captures probate cases that haven't yet propagated to county-level deed records.
5 · Entity resolution
Same person across sources, named heirs, asset inference. Powered by the Landmen LLC entity-resolution layer (the same engine behind Mineral Locker and Heir Land).
6 · Quality scoring
Every record carries a confidence score and a list of corroborating sources. You see the receipts before you certify against title.
Certified-copy retrieval
When you need a certified copy for filing — not a plain PDF — we automate the clerk request:
- Click "Request certified copy" on any record.
- We submit the request to the clerk of record on your behalf, paying the clerk fee.
- For e-filing-enabled counties: we receive the certified PDF directly and deliver to your dashboard within 1–3 business days.
- For paper-only counties: we use a local courthouse runner, scan, and deliver electronically. 5–10 business days.
- You get a notification when the copy is ready. Download or forward to title.
Flat $25–$75 per copy depending on county. The clerk fee is included.